Terms of Service

Last updated: February 14, 2026

1. Acceptance of Terms

By accessing or using NotaVeri ("the Service"), operated by Crowd Concepts, Inc., you agree to be bound by these Terms of Service. If you do not agree, do not use the Service.

2. Description of Service

NotaVeri is a research tool that assists legal professionals in extracting information from notarized documents and cross-referencing details against official state notary databases operated by the authoritative commissioning authority for each jurisdiction (e.g., a Secretary of State or equivalent government office). We query these databases directly and do not rely on third-party aggregators or intermediary data brokers. The Service does not verify, authenticate, or validate any document. All findings are presented for informational purposes only and must be independently confirmed.

Not all jurisdictions offer online access to their notary registries. Some states do not maintain a publicly accessible database, and others operate databases that are restricted to manual searches and do not permit automated queries. For jurisdictions where automated lookup is not available, the Service performs AI extraction and presents findings but cannot cross-reference them against an official registry. You can review current jurisdiction coverage on our Jurisdiction Status page, where each state is marked as Automated, Manual Only, or No Public Database.

3. Document Handling and Processing

When you upload a document to the Service:

  1. On-server preprocessing: Our proprietary, non-AI algorithmic methods analyze the uploaded image entirely on our servers to identify regions likely to contain notary information (stamps, seals, signatures, handwriting). The system then crops the image to retain only those regions and discards the surrounding document content.
  2. Third-party AI extraction: Only the cropped notary regions — not your full original document — are transmitted to third-party AI vision providers for text and detail extraction. We currently use Google (Gemini / Vertex AI), OpenAI, and Anthropic (Claude). The specific providers used may change over time; the current list is maintained in our Privacy Policy.
  3. Original deletion: Your original uploaded file is automatically and permanently deleted from our production system immediately after processing completes.

We make commercially reasonable efforts to minimize the document content sent to third-party providers. However, our preprocessing algorithms may not perfectly isolate notary regions in every case, and some surrounding document content may be included in the cropped image sent for AI processing.

Additional retention and handling details:

  • De-identified copies of uploaded documents may be temporarily retained in a separate, secure storage system solely for the purpose of improving the accuracy of our document processing systems. These copies are not linked to any user account or research session and are periodically purged.
  • Only mathematically-calculated derivative images are retained with your research results: cropped notary regions (signatures, stamps, handwriting) and seal close-ups.
  • We do not share your original documents with third parties.

By uploading documents to the Service, you acknowledge and consent to:

  • The processing of your documents through our preprocessing pipeline and third-party AI providers as described above
  • The transmission of cropped document images to Google, OpenAI, and Anthropic for text extraction
  • The handling of transmitted data by these providers in accordance with their respective privacy policies and terms of service

4. User Accounts

You must create an account to use the Service. You are responsible for maintaining the confidentiality of your login credentials and for all activity under your account.

5. Credits and Payment

The Service uses a credit-based system. Credits are purchased through Stripe and are non-transferable digital goods. Credit pricing is displayed at the time of purchase. All payments are processed securely by Stripe.

6. Acceptable Use

You agree not to:

  • Use the Service for any unlawful purpose
  • Upload content you do not have the right to submit
  • Attempt to reverse-engineer, scrape, or interfere with the Service
  • Represent the Service's output as an official verification or authentication

7. Disclaimers

THE SERVICE IS PROVIDED "AS IS" WITHOUT WARRANTIES OF ANY KIND. NotaVeri does not guarantee the accuracy, completeness, or reliability of any findings. You are solely responsible for any decisions made based on the Service's output. No attorney-client relationship is created by use of this Service.

8. Limitation of Liability

To the maximum extent permitted by law, Crowd Concepts, Inc. shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising from your use of the Service, including but not limited to reliance on any research findings.

9. Refunds

Refund requests are handled in accordance with our Refund Policy.

10. Termination

We reserve the right to suspend or terminate your account at any time for violation of these Terms or for any other reason at our sole discretion.

11. Changes to Terms

We may update these Terms at any time. Continued use of the Service after changes constitutes acceptance of the updated Terms.

12. Governing Law

These Terms are governed by the laws of the State of California, without regard to conflict of law principles. Any disputes shall be resolved in the courts of Orange County, California.

13. Contact

Questions about these Terms? Contact us.

Crowd Concepts, Inc.
PO Box 2428, Anaheim, CA 92814