Indiana (IN)
Automated Lookup
Operational
Research Indiana notary commissions. NotaVeri can automatically cross-reference Indiana notary details against the official state database.
Visit Indiana Official Notary Database
How to Research a Indiana Notary
1. Go to https://mylicense.in.gov/EVerification/Search.aspx
2. In the Profession dropdown, select 'Notary Public'.
3. Enter the notary's first and/or last name (or license number beginning with 'NP').
4. Click Search and verify the license number, status, and expiration date match.
5. Click the notary's name for full details including county and bond information.
2. In the Profession dropdown, select 'Notary Public'.
3. Enter the notary's first and/or last name (or license number beginning with 'NP').
4. Click Search and verify the license number, status, and expiration date match.
5. Click the notary's name for full details including county and bond information.
How to Verify a Indiana Notary's Signature
Indiana notaries file their oath of office and bond with the county clerk in the county where they reside.
To verify a notary's signature:
1. Identify the county where the notary filed their bond (shown on the detail page at mylicense.in.gov or on the notary's seal).
2. Contact the county clerk's office in that county to request confirmation of the notary's commission and filed signature.
3. Alternatively, contact the Indiana Secretary of State's office for commission records.
Contact: Indiana Secretary of State — (317) 232-6531
To verify a notary's signature:
1. Identify the county where the notary filed their bond (shown on the detail page at mylicense.in.gov or on the notary's seal).
2. Contact the county clerk's office in that county to request confirmation of the notary's commission and filed signature.
3. Alternatively, contact the Indiana Secretary of State's office for commission records.
Contact: Indiana Secretary of State — (317) 232-6531
Verifying Older Indiana Documents
The Indiana PLA online search may include both active and expired notary commissions.
1. Search mylicense.in.gov with the notary's name — expired commissions still appear in results.
2. If the notary is not found online, contact the Indiana Secretary of State directly for historical commission records.
3. Provide the notary's name and approximate date of notarization.
Contact: Indiana Secretary of State — (317) 232-6531
Commission term: 8 years.
1. Search mylicense.in.gov with the notary's name — expired commissions still appear in results.
2. If the notary is not found online, contact the Indiana Secretary of State directly for historical commission records.
3. Provide the notary's name and approximate date of notarization.
Contact: Indiana Secretary of State — (317) 232-6531
Commission term: 8 years.
Indiana Notary Stamp/Seal Requirements
Indiana requires every notary to use an ink stamp seal on notarized documents (IC 33-42-2-3).
Stamp requirements:
- Type: Ink stamp (rubber stamp); embossers alone are not sufficient
- Must include: Notary's name exactly as commissioned, "Notary Public", "State of Indiana", county of residence, and commission expiration date
- Indiana notaries have statewide jurisdiction regardless of the county shown on their seal
- The seal impression must be legible and capable of photographic reproduction
Stamp requirements:
- Type: Ink stamp (rubber stamp); embossers alone are not sufficient
- Must include: Notary's name exactly as commissioned, "Notary Public", "State of Indiana", county of residence, and commission expiration date
- Indiana notaries have statewide jurisdiction regardless of the county shown on their seal
- The seal impression must be legible and capable of photographic reproduction
Contacting a Indiana Notary
The following is for general informational purposes only and does not constitute legal advice.
We make no warranty regarding its accuracy or completeness.
Consult a qualified attorney before taking action.
Indiana — Contacting the Notary for Verification
Indiana does not require traditional notaries public to maintain a journal of notarial acts. However, the Indiana Secretary of State strongly recommends that all notaries keep a journal as a best practice and for protection in the event of a lawsuit or fraud claim. Remote online notaries are required to maintain an electronic journal (IC 33-42-17-3).
Right to inspect:
- Because Indiana law does not mandate a notary journal for traditional notarizations, there is no statutory right to inspect a journal that may not exist.
- If a notary voluntarily maintains a journal and agrees to provide access, the requestor would need to contact the notary directly and request access voluntarily.
- If the notary refuses voluntary access, a subpoena or court order may be necessary to compel production.
What can be requested:
- The Indiana Notary Public Guide recommends that voluntary journals include: date and time, type of notarial act, type of document, printed name and address of each signer, how identity was verified, fee charged, and any unusual circumstances.
- Thumbprint: Indiana does not require thumbprints in notary journals.
Key considerations:
- Since journal-keeping is optional for traditional notarizations, many Indiana notaries may not maintain journals at all.
- Remote online notaries must retain electronic journals for at least 10 years after the performance of the last recorded remote notarial act, even after commission expiration (IC 33-42-17-3).
- If seeking verification of a notarization, it may be more productive to request an affidavit or sworn statement from the notary regarding their recollection of the notarial act, or to subpoena the notary for deposition.
- Contact: Indiana Secretary of State, Notary Division — (317) 234-9768
Relevant statutes: IC 33-42-9; IC 33-42-17-3
This information is provided for general reference only, does not constitute legal advice, and may not reflect current law. Laws and procedures change frequently. We make no warranty regarding accuracy or completeness. Consult a qualified attorney in the relevant jurisdiction before taking action.
Indiana does not require traditional notaries public to maintain a journal of notarial acts. However, the Indiana Secretary of State strongly recommends that all notaries keep a journal as a best practice and for protection in the event of a lawsuit or fraud claim. Remote online notaries are required to maintain an electronic journal (IC 33-42-17-3).
Right to inspect:
- Because Indiana law does not mandate a notary journal for traditional notarizations, there is no statutory right to inspect a journal that may not exist.
- If a notary voluntarily maintains a journal and agrees to provide access, the requestor would need to contact the notary directly and request access voluntarily.
- If the notary refuses voluntary access, a subpoena or court order may be necessary to compel production.
What can be requested:
- The Indiana Notary Public Guide recommends that voluntary journals include: date and time, type of notarial act, type of document, printed name and address of each signer, how identity was verified, fee charged, and any unusual circumstances.
- Thumbprint: Indiana does not require thumbprints in notary journals.
Key considerations:
- Since journal-keeping is optional for traditional notarizations, many Indiana notaries may not maintain journals at all.
- Remote online notaries must retain electronic journals for at least 10 years after the performance of the last recorded remote notarial act, even after commission expiration (IC 33-42-17-3).
- If seeking verification of a notarization, it may be more productive to request an affidavit or sworn statement from the notary regarding their recollection of the notarial act, or to subpoena the notary for deposition.
- Contact: Indiana Secretary of State, Notary Division — (317) 234-9768
Relevant statutes: IC 33-42-9; IC 33-42-17-3
This information is provided for general reference only, does not constitute legal advice, and may not reflect current law. Laws and procedures change frequently. We make no warranty regarding accuracy or completeness. Consult a qualified attorney in the relevant jurisdiction before taking action.